Systems & SaaS

Web systems and SaaS development Your process, clearer. Your product, ready to evolve.

CRMs, management systems, platforms and MVPs designed around a real problem. I organize flows, rules and priorities to build a tool that's genuinely useful for your team or your customers.

See investment How a system is organized
Next.js, Node and Postgres, with a PWA when it makes sense.
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Upcoming appointments
14hSite visit88 Palm Street
15hDelivery · order 1182Vista Verde Residences
16hQuote follow-upMarcos A. · WhatsApp
17hInstallationDowntown store
30 to 60days to the first version in production
Average timeline30 to 60 days
Average investment$1,250
DeliveryIn milestones, with staging
FormatResponsive web app or PWA

Custom software for the way you work.

When spreadsheets, WhatsApp groups and scattered tools start holding the operation back, it's time for a system of your own. It organizes data, automates repetitive tasks and shows the business in real time.

Discovery before code

Flows, user profiles and rules mapped so we only build what matters.

An interface your team adopts

Simple screens for operators and clear dashboards for decision-makers.

Automations and integrations

WhatsApp, payments, email and ERP connected to the daily workflow.

Ready to evolve

Modular architecture, with organized data and a foundation for the next versions.

An organized foundation for the next versions.

Each system is organized in independent modules on a secure foundation. The MVP starts lean and gains new features without redoing what already works.

Interfacewhat each person sees and uses

  • Responsive web app
  • PWA installable on mobile
  • Admin dashboard
  • Customer area

Business moduleschosen during discovery

  • Records
  • Orders and work orders
  • Schedule
  • Finance
  • Reports
  • Notifications

Foundationsecure and shared by everything

  • Login and profiles
  • Role-based permissions
  • Database
  • API
  • Activity log
  • Backups

Integrationswhen the flow calls for it

  • WhatsApp via Evolution API
  • Payments with Asaas
  • Transactional email
  • ERP and spreadsheets
MVP

Solves the core problem with the fewest screens, to validate with real users.

Version 1

Completes the operation with secondary modules, reports and adjustments from real use.

Scale

Automation, new profiles, integrations and an app, as the business grows.

When a custom system is the right choice.

It makes sense when

  • A repetitive process lives in spreadsheets and depends on someone's memory.
  • Several people, with different roles, need to access the same data.
  • You have a product idea and want to validate it with real users.
  • Your routine needs to connect with WhatsApp, payments or an ERP without rework.

Another path works better when

  • An off-the-shelf tool solves almost everything for a low monthly fee. Discovery will tell you that honestly.
  • The goal is to present the company and generate leads: see Company Website.
  • What you need is to sell products online: see E-commerce.

Built in milestones, validated at each one.

You use the system on staging at every milestone, before it reaches your team. Decisions are made with the product in hand, not on assumptions.

30 to 60days to the first version; platforms can take up to 90
  1. 01
    Week 1

    Discovery

    Interviews with the people who will use it, mapping of flows, profiles and business rules. Defining what goes into the MVP.

    You receiveprioritized scope and module map
  2. 02
    Week 2

    Product architecture

    Screen flows, data model, permissions and required integrations.

    You receiveflowchart and milestone plan
  3. 03
    Weeks 2 and 3

    Prototype

    Key screens designed and validated with the team before any line of code.

    You receiveapproved clickable prototype
  4. 04
    Weeks 3 to 7

    Development in milestones

    Working deliverables on staging, module by module, with weekly check-ins.

    You receivestaging access at every milestone
  5. 05
    Weeks 7 and 8

    Launch

    Final testing, data migration, team training and launch.

    You receivesystem in production and initial support
  6. 06
    Ongoing

    Evolution

    New versions guided by real use: metrics, team feedback and business priorities.

    You receiveroadmap for the next versions

How much custom software costs.

The average below comes from systems recently quoted by VS Experience. Prices in US dollars. The final price is set after discovery, with the prioritized modules in writing.

Average investment$1,250Average of 8 systems and platforms quoted in recent months.
Internal tool

One flow, well solved.

A specific process digitized, with few access profiles.

  • Lean discovery
  • Up to 3 main modules
  • Login and basic profiles
  • Responsive web app or PWA
  • Team training
Investment$540 to 900

Re-enrollments, service management and proposal systems.

Most common range Management system

The operation in one place.

CRM, operations management or MVP with automations and integrations.

  • Full discovery and prototype
  • Operations, finance and reports
  • Role-based profiles and permissions
  • WhatsApp or payments integration
  • Milestone delivery with staging
  • Initial support after launch
Investment$1,100 to 1,600

Where the $1,250 average fits: CRMs, management and MVPs.

SaaS platform

A product built to scale.

A product with multiple profiles, a customer area and continuous evolution.

  • Everything in Management system
  • Customer area and multiple profiles
  • Subscriptions and recurring billing
  • Product design system
  • Evolution roadmap
Investmentstarting at $1,800

Quoted per module, after discovery.

What changes the price

  • Number of modules and screens
  • User profiles
  • External integrations
  • Data migration
  • App or PWA
  • Complexity of the rules

Add-ons

Infrastructure and monthly maintenancefrom $110 per month
One-off automationsfrom $110
Publishing on the app stores$220 per app

Payment options

Down payment and balance40% at the start, balance in 3 installments
By milestonesApproval, working structure and staging
Credit cardUp to 10 installments, card fees apply

A product of our own in development.

The Fácil Organização app open on a laptop and a phone, showing the day's task board, ongoing projects and the monthly balance
SaaS · Digital product

Fácil Organização

Focus
Build a complete management app for self-employed professionals and freelancers, centralizing tasks, projects, clients and finances.
Deliverables
Tasks, projects, clients, finance and notes modules in Next.js 14 with Supabase and its own design system.
Impact
The whole operation in one place, without juggling several separate tools.

After the system goes into use.

Infrastructure in your company's name.

Server, database, domain and external services are contracted in your company's name. The data is under your control from day one.

Monthly infrastructure costs vary with usage and are paid directly to the providers.

Maintenance and evolution

To keep the system stable, secure and keeping pace with your operation's growth.

  • Monitoring and fixes
  • Backups and security
  • Small improvements
  • Team support
$110per month, from

Custom software FAQ.

How much does custom software cost?

The average investment is $1,250, with projects between $540 and $2,150. Internal tools range from $540 to $900; management systems and CRMs, from $1,100 to $1,600; and SaaS platforms start at $1,800. The final price comes from discovery, module by module.

What is an MVP?

It's the smallest version of the product that solves the core problem and can already be used for real. It validates the idea with real users before investing in every feature.

How is the price defined?

After discovery, with the scope split into modules. Each module has an estimated effort, and you decide what goes into the first version and what comes later.

Do I own the data?

Yes. The database runs on infrastructure contracted in your company's name. Code ownership and license terms are defined in the contract before work starts.

Does it work on mobile?

Yes. Every system is responsive and can be installed as an app (PWA) without going through the app stores. Publishing on the App Store and Google Play is quoted separately.

What problem does your next system need to solve?

Tell me where the routine gets stuck, who uses the process and what needs to improve. We define the scope of the first version and the priorities to estimate the investment.

Request a quote
ServiceSystems & SaaS
Average timeline30 to 60 days
Average investment$1,250
Price range$540 to $2,150
PaymentDown payment plus milestone installments
Victor Santos · VS ExperienceStrategy, design and development for your business.Reference prices · October 2026
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